The Vendors module is your directory of every external company you work with — parts suppliers, service contractors, and manufacturers. Each vendor record centralizes contact details and contracts, and can be linked to the assets they service and the inventory items they supply.

​
What a vendor record contains

  • Name and vendor code
  • Contact info — contact person, email, and phone
  • Address and website
  • Contracts — tracked with end dates and expiring-contract alerts
Vendor directory list showing vendor names, codes, emails, and phone numbers

The vendor directory listing vendors with codes and contact details

​
Vendor detail

Open a vendor to see its full profile: contact information, contracts, and everything linked to it — the assets it services and the parts it supplies.
Vendor detail page showing contact info, contract list, and linked assets and parts

A vendor detail page with contacts, contracts, and linked records

​
Linking vendors to assets and parts

Linking makes vendor information available exactly where your team needs it:
  • Assets — link the service vendor or manufacturer to an asset so technicians can find who to call from the asset detail page. See Assets.
  • Inventory items — link suppliers to parts so reorder suggestions in Stock Levels & Alerts show who to order from.
Part edit form with a vendor picker linking a supplier to the inventory item

Selecting a vendor while editing an inventory part

​
Contract alerts

Vendor contracts are tracked with their end dates, and expiring contracts surface as alerts on the dashboard so renewals never sneak up on you. See Managing Vendors for setup.

​
Learn more

Managing Vendors

Create and edit vendors, and track contracts with expiry alerts.

Parts & Inventory

Link suppliers to parts for one-step reordering.
Assign every vendor a short, consistent vendor code. Codes make vendors easy to identify in pickers, reports, and exports.