Preventive maintenance (PM) is recurring work performed to keep equipment running before it fails — filter changes, lubrication, inspections, calibrations. In FacilityLane, you define PM schedules once, and the platform automatically generates work orders of type Preventive each time they come due. No one has to remember to create next month’s tasks.

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Why preventive maintenance

  • Fewer breakdowns — routine servicing catches wear before it becomes failure and unplanned downtime.
  • Longer asset life — well-maintained equipment lasts longer and holds warranty coverage that often requires documented service.
  • Predictable workload — recurring work is visible in advance on the PM calendar, so you can balance it against reactive work.
  • Compliance evidence — completed preventive work orders create an auditable maintenance history on each asset.

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How PM schedules work

A PM schedule combines what to do, on what, how often, and by whom:
  • Name — what the recurring task is, such as “Quarterly AHU Filter Change”.
  • Frequency — how often it recurs: Daily, Weekly, Biweekly, Monthly, Quarterly, Semi-annually, or Annually. See Frequencies.
  • Linked asset — the asset the work is performed on.
  • Linked procedure — an optional procedure checklist that technicians follow step by step.
  • Assignees — who the generated work orders are assigned to.
  • Last completed / Next due date — tracked automatically as work is completed.
PM schedules table with columns for name, frequency, asset, assignees, and next due date

The PM schedules list showing frequency, linked asset, and next due date for each schedule

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Automatic work order generation

When a schedule’s next due date arrives, FacilityLane generates a work order of type Preventive, linked to the asset, carrying the attached procedure, and assigned to the schedule’s assignees. Technicians complete it like any other work order — on web or mobile — checking off procedure steps as they go. When it is completed, the schedule’s last completed date updates and the next due date advances by the frequency.
Work order detail page of type Preventive with linked asset and attached procedure checklist

A preventive work order generated automatically from a PM schedule

Generated preventive work orders appear alongside reactive work in your normal work order queues, clearly marked with the Preventive type.

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Track PM at a glance

Use the calendar and table views to stay ahead of the schedule — see upcoming PMs for the week, and spot anything overdue.
Calendar view with PM schedule occurrences plotted by due date

The PM calendar showing upcoming and overdue preventive maintenance

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Get started

Creating PM Schedules

Set up your first schedule with asset, procedure, frequency, and assignees.

Frequencies

Choose the right recurrence and understand how next due dates advance.

PM Calendar

Track upcoming and overdue PMs in calendar and table views.

Procedures

Build the checklists technicians execute on each preventive work order.
Start with your most critical assets — the ones whose failure stops operations — and expand PM coverage from there.