FacilityLane shows your PM schedules in two views: a calendar for visual planning and a table for sorting and filtering. Switch between them with the view toggle on the Preventive Maintenance page.

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Calendar view

The calendar plots each schedule’s occurrences on their due dates, so you can see the maintenance workload for a day, week, or month at a glance.
Month calendar showing PM schedule entries on their due dates

The PM calendar in month view with scheduled maintenance plotted by due date

Use the calendar to:
  • Plan ahead — see what is due this week and next, and balance preventive work against reactive work orders.
  • Spot clustering — if too many PMs land on the same day, you can see the bottleneck before it happens.
  • Drill in — click any entry to open the schedule or its generated work order.
Review the coming week’s calendar during your scheduling meeting and confirm every entry has an assignee with capacity to complete it.

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Table view

The table lists every schedule with its name, frequency, linked asset, assignees, last completed, and next due date. Sort by next due date to build a prioritized worklist, or filter to a specific asset, assignee, or frequency.
PM table with columns for name, frequency, asset, assignees, last completed, and next due date

The PM table view sorted by next due date

The table is the fastest way to answer questions like:
  • Which schedules are due in the next 7 days?
  • What PM exists for this asset?
  • Which schedules has this technician been assigned?

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Track upcoming and overdue PMs

A schedule is upcoming when its next due date is in the future, and overdue when its due date has passed without the generated work order being completed. Overdue schedules are highlighted in both views so they stand out.
Calendar view with overdue PM entries visually highlighted in red

Overdue PM schedules highlighted in the calendar

1

Check overdue first

Filter or scan for overdue schedules each morning. Overdue preventive work carries the highest risk — it exists because the equipment needs it.
2

Reassign or reschedule

Open the overdue work order and reassign it if the original assignee is unavailable.
3

Confirm completion

Once the work order is completed, the schedule’s last completed date updates and the next due date advances by the frequency, clearing the overdue flag.
Do not close preventive work orders without doing the work just to clear the overdue flag. Completion updates the asset’s maintenance history, and inaccurate history undermines compliance records and failure analysis.
PM compliance — the percentage of preventive work completed on time — is a standard maintenance KPI. Keeping the calendar clear of overdue items is the day-to-day habit that keeps that number healthy.